Accounting and Bookkeeping

Good record keeping is essential to any business ... big or small.

We work with you year round, providing an end to end solution that frees you up to focus on running your business. 

As your business grows and you get busier, we understand that you may no longer have the time, resources, or desire to ‘do the books’ anymore. In this situation, we can step in to provide the systems, process and attention that your record keeping requires, ensuring all information remains up-to-date and accurate.

Our fixed fee approach means that you have no surprises with all fees bundled into affordable monthly payments. You know exactly what to expect and regular payments help keep your cash flow in perfect order. 

We also guarantee that our clients will pay the least amount of tax legally possible. How can we do this? It’s in our approach:

  • We aim to know everything about our clients, their business, their family, their structure and their goals. We ask lots of questions through our initial onboarding and each year refresh our understanding of your position so we can help you keep on track.
  • You get to see the whole picture of your structure as we document this for you for the completion of your onboarding. Using this, we can then provide any recommendations surrounding your options based upon the structures you have in place. 

Are you a Bookkeeper? We want to work with you!

Many small business owners overpay their taxes.

And that’s why we offer an Initial Tax Review for any new appointments we take on.

These reviews cover the previous two to four tax returns and financial statements to see if there are any changes that can be made to improve the tax outcomes. It’s been our experience that many clients have paid more than they should have.

You might be wondering what’s the point of the review. We do them because it is possible to go back and recover any overpaid amounts form the ATO through an amendment of the prior year returns. That’s why we ask for 2-4 years worth of returns as this ties into your amendment period. If your turnover is less than $2 million, then we can go back 2 years. If it is more than that, this extends to 4 years. 

The largest refund we achieved for a client was $150K (check). The most common thing that comes up is that the special and unique circumstances of the client’s situation was not taken into account. 

At Bee Group Accountants, we treat our clients like valued members of our family … not just a number. That means that every client has their own individual circumstances and personal objectives. 

Accounting and Tax packages

If you are a small business owner who is looking for peace of mind in knowing that the compliance basics and red tape are being dealt with while you get to focus on building a high performance business.

We have three packages that you can choose from and any number of add-ons that you can select to improve your business. We are a Xero practice so all of these packages are priced based upon use of Xero only. We do support other accounting programs but because they are managed in a different way in order to build model reports and extract the information we need, they are priced in a different way. If you don’t have Xero and are thinking of making the change, chat to us about your Xero Migration options. 

Prices below are based upon a Small Business being a business with one operating entity, 0-3 employees, 0-3 finance contracts or annual revenue of $2m or less.

Bronze

from $330 month

Services (Deliverables)

Initial Tax Review

Quarterly Cash Basis Bookkeeping

Quarterly BAS Review and Lodgement

Quarterly Profit & Loss and Balance Sheet

Half Yearly Business Performance and Management Reports

Tax Planning & Smart Strategies

End of Financial Year Financial Statements

End of Financial Year Tax Package

Annual ASIC Compliance & Corporate Registry

Support Level

Dedicated Client Service Contact

Access and Support
Online Support within
5 business days

Silver

from $440 month

Services (Deliverables)

Initial Tax Review

Monthly Cash Basis Bookkeeping

Quarterly BAS Review and Lodgement

Monthly Profit & Loss and Balance Sheet

Quarterly Profit & Loss and Balance Sheet

Quarterly Business Performance and Management Reports

Tax Planning & Smart Strategies

Review of Taxation Structure

End of Financial Year Financial Statements

End of Financial Year Tax Package

Annual ASIC Compliance & Corporate Registry

Compliance Monitoring

Support Level

Dedicated Client Service Contact

Access and Support
Priority Support – 48 hour response via Email

Gold

from $880 month

Services (Deliverables)

Initial Tax Review

Weekly Cash Basis
Bookkeeping

Quarterly BAS Review and Lodgement

Weekly Profit & Loss and Balance Sheet

Quarterly Profit & Loss and Balance Sheet

Monthly Business
Performance and Management Reports

Tax Planning & Smart Strategies

Review of Taxation Structure

End of Financial Year Financial Statements

End of Financial Year Tax Package

Annual ASIC Compliance & Corporate Registry

Compliance Monitoring

Support Level

Dedicated Client Service Contact

Access and Support
Unlimited Support – 24 hour response

Additional Optional Services

Advisory – Annual Plan

Advisory – Cash Flow

Advisory – Financial Budget

Accrual – Receivables
(Debtors Champion)

Business Performance Monitoring Meeting with Dedicated Accountant

The fine print. The prices quoted above are for a Small Business as defined below:

  • SmallBusinesses with one operating entity, 0-3 employees, 0-3 finance contracts and annual revenue of $2m or less
  • MediumBusinesses with one operating entity, up to 3-5 full time employees, 3-5 finance contracts or annual revenue of less than $2m
  • LargeBusinesses with one operating entity, up to 10 full time employees, 5-8 finance contracts and annual revenue of less than $5m.
  • EnterpriseBusinesses with one or more operating entities, more than 10 employees, more than 5 finance contracts or $5m+ p.a. in revenue please contact us for a tailored fee estimate.

Special Offer

Sign up for a 12 month package and you will get a complimentary Xero Health Check in the first Month and access to an on-demand Business Bootcamp where over just 4 sessions you’ll be able to recharge your business by improving productivity and increasing your profit. 

Together these are valued at over $1547.

Frequently Asked Questions

What’s the difference between compliance packages and advisory services?

The easiest way to explain is to say that compliance are services that look back in time. These include tax returns, year end and monthly accounts will generally deal with known facts and figures. 

Advisory services, look at the now and into the future. Referencing the past and building from the compliance reporting, advisory is focused on the future and is driven by what you want to achieve. 

I do my own data entry, what do I choose?

These plans are for clients who want to essentially outsource their accounting and bookkeeping function. As your business grows and you get busier you may not have the resources, the time or the expertise. These programs bridge the gap between too big to do it yourself yet too small for an in-house team.

As you can see all of these programs are more ‘hands-on’ from our end with a view to making sure that you are compliant and up to date.

We do have other plans available which provide support if you do your own general data entry necessary to maintain your own records. In these programs, we encourage you to do as much as yourself as you can and then we support you through the process with LiveAdvisor.

If you work with one of our recognised bookkeepers then you may be eligible to use Just the Tax

Or, if you have your own bookkeeping skills and are just looking for more personalised support, you can apply for our Business Essentials program.

I want to get started, what do I do?

We set a Discovery Meeting so that we can better understand your needs.

After making sure that we understand where you are coming from, we will provide you with an engagement letter to sign. After you accept, we then begin our on-boarding process, which includes:

✓ Gathering all necessary information about you and your business

✓ Conducting a Xero Health check

✓ On demand training on Xero and best practices using Bee Group Accounting systems and procedures

✓ Adding you to our Tax Agent lodgement program so that you receive concessional due dates on your activity statement and income tax return lodgements

✓ Reviewing your position with the ATO including details, outstanding lodgements & account balances

✓ Reviewing your position with ASIC (for companies) including details, outstanding lodgements and debts, submitting application to act as an agent

✓ Reviewing your business structure

Our onboarding process ensures that any issues are identified early, your financial information is accurate, and there is a foundation for your ongoing services to be delivered efficiently.

Are there any setup fees?

If you are on Xero there are no setup fees.

Xero Health Check

When you first come on board with a Plan, we conduct a complimentary Xero Health Check. This helps us conduct an assessment of your Xero file to ensure that it is in tip-top shape.

Where we find incorrect financial information relating to periods prior to our engagement or other issues that will affect the ability for us to effectively deliver our services, we will advise and provide a fee estimate to rectify these matters.

Xero Conversion

For existing businesses coming from another accounting system (e.g. MYOB), we will need to convert your information to Xero. This process varies from client to client, depending on factors such as the volume of data and the state of existing records. A fee estimate will be provided prior to commencing the transition process. More on this process can be found here > Xero Migration & Conversion

What is expected of me as a client?

With these plans our goal is to efficiently meet the agreed deliverables. We drive the process and do everything that we can to meet these deliverables.

For us to be able to do this, we ask that you:

✓ Have a person (or people) in your business who are responsible for providing information and actioning requests

✓ Provide accurate and timely information when requested

✓ Action our requests promptly

✓ Consider our advice, when provided, with appropriate time and attention

✓ Take the time to learn from us

We will go the extra mile to help you meet your responsibilities however where you fail to meet them, additional fees may apply, as the nature and scope of our engagement may change.

What does fixed fee mean?

Fixed Fee Plans are fixed to the advertised monthly fee for the service deliverables listed above. More detail on this is covered in scope document in our engagement letter.

Services provided outside of scope will be billed in accordance with our terms of service or as specified in a engagement letter.

In addition, please refer to the information below relating to plans that start part way through a financial year.

How am I billed?

Your monthly fee for your selected Plan will be direct debited from your nominated bank account. You may also choose to use a credit card however a surcharge does apply.

We use Practice Ignition to manage both our engagement process, billing and collection.

When does the plan start?

Your plan will commence on an agreed date which is typically the first day of the month following the return of your signed engagement letter.

An annual billing cycle runs for the period 1 October to 30 September.

Fixed Fee Plans commencing in October

No additional fees are payable for services outlined in the Fixed Fee Plan


Fixed Fee Plans commencing post October

As a first time client we cannot be entirely sure of the state of your affairs until we begin work. Our onboarding process will help us identify any issues or concerns. After our discovery call we generally have a reasonable understanding of your requirements and will seek to provide you with a first year fee estimate that covers everything through until the 30 September the following year.

Is the plan a contract?

Yes. Your plan is a contract for a period of 12 months from1 October to the 30 September. This is designed to cover the first BAS Quarterly period for September (due 28 October) through the lodgement of your Annual return for the following year.

Our services are delivered over the financial year and our pricing is designed to reflect this.

Additional fees apply for plans that start part way through a financial year (1 July to 30 June) as follows:

Fixed Fee Plans commencing in October

No additional fees are payable for services outlined in the Fixed Fee Plan


Fixed Fee Plans commencing post October

As a first time client we cannot be entirely sure of the state of your affairs until we begin work.

If you have the prior year annual return compliance work (tax returns) due then we will prepare a separate engagement for this once we have evaluated your records.

I need help with something not included here.

Our Fixed Fee Plans have been designed to accommodate the annual business accounting and compliance needs for the majority of clients. We understand that every business is unique and from time-to-time you may require services outside of what’s included in your plan.


On such occasions, we will let you know what needs to be done and will clearly advise you on any additional charges prior to working on the assignment. If you have a specific requirement not covered by the services listed in your relevant plan, please contact us.

What happens if my business changes during the year?

Your plan is fixed for the financial year and any changes to your pricing will be made at the end of the financial year. For example, if your business has no employees when you sign your engagement you will be on the ‘Bronze Starter’ plan. If during the current financial year, you employ five people, your plan and pricing will not change. Your plan would be revised at the end of the financial year to the ‘Team’ plan.

We take this approach in good faith and to provide certainty for your annual accounting fees. Please note, we reserve the right to change your plan during the financial year where there are substantial changes to your circumstances.

Don’t see what you’re looking for?

No worries. We offer these structured package options to cover wide range of businesses from start-up to well established. Just book in a Discovery Call to see if we can tailor a package to suit what you need. 

Not ready to commit?

That’s OK, you can either have a look at Just the Tax compliance services

Or choose to take a 90 Day Trial. Work with us for a quarter to see if you like our style and whether it works for you.